Office Coordinator job vacancy in Wimberly Allison Tong & Goo, Inc. – Jobs in New York, NY 10017

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We got a new job details in Wimberly Allison Tong & Goo, Inc. & they are Hiring Candidates for Office Coordinator

Job Details
Company Name :
Wimberly Allison Tong & Goo, Inc.
Company Location :
New York, NY 10017
Job Position :
Office Coordinator
Job Category :
Jobs in California

Job Description :
WATG is the world’s preeminent destination and hospitality design firm. We are employee-owned, 76 years’ young and home to nearly 400 creative, globe-trotting professionals located remotely and in our hub offices in California, New York, London, Singapore and Shanghai.
We are known for our signature ‘people and planet first’ approach to design, applying a hospitality ethos to developments of all shapes and sizes. We offer everything from initial feasibility studies through to the finishing touches and we are one of only a small number of design firms globally that operate as an integrated, multidisciplinary practice. Along with our interior design studio – Wimberly Interiors – we specialize in hospitality, entertainment + gaming, urban + mixed-use and high-end residential design.
Independent to this day, we passionately believe that culture and heritage are the roots that lead to long-term resilience for all businesses. We were founded in Honolulu in 1945 and the spirit of the islands taught us to focus on community strength, self-reliance and sustainability – which we still prioritize today. We stay true to our values of designing spaces that respect, protect and enhance the natural magic of their surroundings while delivering long-term value for our clients and their communities.
When we travel – which we all love to do – we leave a destination with greater respect and understanding of the impact we have on the world, for the space we occupy. As of 2022, our global yet local team, representing more than 45 nationalities and speaking 40 languages, has designed and delivered over 500 built projects in 170 countries and territories. Our spaces and places welcome more than 100,000 guests and visitors every day.
The New York office of WATG is hiring an Office Manager.

Office Coordinator
Independent from the start and still firmly rooted in hospitality, WATG is a global multidisciplinary design firm attuned to the unique needs of destination design. Comprised of five collaborative studios—Strategy, Planning, Architecture, Landscape, and Wimberly Interiors—WATG has been designing landmark destinations since 1945, shaping timeless spaces and places that span the globe. We are a team of 400 creative professionals across three continents with offices in Southern California, Honolulu, New York, London, Singapore and Shanghai.
The new NYC location of WATG is hiring an Office Coordinator.

SUMMARY OF POSITION
This individual is responsible for being the welcoming face and voice of WATG & Wimberly Interiors. This position will report into the Operations Director in NYC and directly supports all levels of employees, as well as clients and vendors. The Office Coordinator shall demonstrate a professional and courteous demeanor at all times.

POSITION REQUIREMENTS
The successful candidate will have a minimum of 2-3 years of relevant experience with a mid-sized organization. This role requires top notch customer service skills. The successful candidate will have the confidence to comfortably liaise and interact with clients, consultants, vendors and internal staff, with the ability to prioritize and organize. You must have strong verbal and written communication skills and the ability to effectively gather and disseminate information, have a professional appearance and proper business etiquette at all times; be able to respond to a multi-tasking job schedule whilst adhering to the daily reception routine.

MAJOR RESPONSIBILITIES

Responsible for the security of the front doors, unlocking and locking the entrance in the morning and evening.
Accept and distribute incoming and outgoing mail and packages
Answer multi-line telephone system; determine purpose of callers, and forward calls to appropriate personnel or department
Via phone, answers questions about organization and provides callers with address, directions, and other information as appropriate
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Maintains Outlook calendar for conference rooms and schedules meetings accordingly
When needed, assist with ordering food for required meetings
Assist with planning and coordination of office events
Performs other clerical duties as needs, such as filing, photocopying, and collating
Assist with scheduling of vendor presentations
Ability to move self around the office, including bending, stooping, lifting and carrying
Ability to lift or move objects up to 25 pounds
Maintains documents by preserving, moving, organizing, boxing, re-labeling, retrieving, filing, and storing to company guidelines
Prepares for schedule shredding by moving and stacking boxes and breaking down and folding boxes.
Assist with conference room setups
Assist in general overall office neatness

Coordinate / maintain equipment maintenance
Oversees coordination of the building and office fobs.
Coordinates the ordering of office and drafting supplies, ordering coffee and refreshment supplies, kitchen maintenance, distribution of office equipment, coordination of errands and general upkeep of the storage rooms with the Operations Director.
Check copier machine & printers to make sure they have sufficient paper supply.
Ensure tidy public areas, including supply area and print room
Run errands as needed
Maintain kitchen: Loading/unloading of dishwashers, restocking beverage cooler, snack items, coffee and tea supply
Organizes and files project paperwork; maintains documents storage for both computer files and hardcopy files; maintain archive files and coordinates retrieval of archived files
Move office furniture and professional staff workstations as needed
Assist with collection of recycle paper for pickup
Will perform other duties as assigned by the Operations Director

We are a creative firm. Our office culture is casual, fun and social with an emphasis on collaboration.
WATG is proud to offer a comprehensive benefits program to meet the diverse needs of our team members. Depending on your employment status, WATG benefits may include medical, dental, vision, life, AD&D and disability benefits, paid time off, leaves of absence, retirement benefits, wellness and well-being, and business travel. All full-time employees become Qualified Trust Members upon their two-year anniversary with WATG.

WATG is an EEO/AA M/F/V/D employer.

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