Office Coordinator job vacancy in Princeton University – Jobs in Princeton, NJ 08542

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Job Details
Company Name :
Princeton University
Company Location :
Princeton, NJ 08542
Job Position :
Office Coordinator
Job Category :
Jobs in California

Job Description :
Overview:

This position supports the initiatives of the Office of Religious Life and the Chapel by offering administrative support to the deans of religious life and staff. The Office Coordinator must demonstrate clear and accurate oral and written communications skills; strong organizational skills including ability to manage multiple tasks and meeting deadlines. Possess excellent customer service skills and professional demeanor. Demonstrate ability to work independently as well as with other staff members on special projects and events. Have discretion in dealing with confidential material.
Responsibilities:

Order Office & Printer Supplies using Finance and Treasury’s vendor W.B. Mason

General supplies, hospitality snacks and special requests for staff as needed and stock and organize supply storage.
Reception for Dean of Religious Life, Surplus / Resource Recovery Coordinator for ORL,

maintain directories for ORL staff and Affiliated Chaplains

design, proof, and printing of invitations, nametags, place cards, mailing labels;

perform various clerical tasks such as distributing mail, verifying credit card charges,

photocopying, scanning, filing, maintain bulletin boards, and responding to general inquiries.

Websites for ORL and Chapel, and the Princeton University Events page

Update regularly and add events using both Drupal and the University’s “TImeline” application
Newspaper Advertising for ORL and Chapel Events
Creation, proof, placement, and billing of weekly and special events

Town Topics, Daily Prince, Princeton Packet, U.S. 1, et al)
Newsletter for ORL and Chapel Events

Create and distribute each week via email

Student Workers / Federal Work Study Students

Advertise, interview, hire, supervise, and approve Timesheets for Federal Work Students
Maintain Student Worker Calendar Schedule

Religious Preference Survey of First Year Students

Gather and distribute for ORL and Affiliated Chaplaincies
Create, organize, manage the submissions using SurveyMonkey
Listservs for ORL and Chapel Organizations, Create and edit as needed

ORL Staff List (ORL-Staff@princeton.edu)
Princeton Affiliated Chaplains (PAC-Listserv@princeton.edu)
Meditation (Meditation-ORL@princeton.edu)
Religious Life (Religious-Life@princeton.edu)
ORL Student Worker (ORL-Student-Worker@princeton.edu)

Chapel Collection

Create and Maintain Spreadsheet of Weekly Chapel Collection and Designated Recipient
Prepare Voucher/Requisition, Mail Check and Cover Letter to Recipient.

Qualifications:

2+ years of administrative experience

Proficiency in MS Office, Drupal, InDesign, Princeton Prime, TimeLine, preferred

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours: 18.13 Eligible for Overtime: Yes Benefits Eligible: Yes Probationary Period: 90 days Essential Services Personnel (see policy for detail): No Physical Capacity Exam Required: No Valid Driver√Ęs License Required: No : #LI-ZY1

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