Administrative Assistant/Receptionist job vacancy in Confidential – Jobs in Rutherford, NJ 07070

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Job Details
Company Name :
Company Location :
Rutherford, NJ 07070
Job Position :
Administrative Assistant/Receptionist
Job Category :
Jobs in California

Job Description :
Administrative Assistant/Receptionist
Job Overview:
· Answering phone calls, taking messages, and relaying them to the appropriate person and/or department.
· Responding to any email inquiries from within the company or from clients in a timely manner.
· Monitor and order all office supplies. Assuring all lines in with the budget and there are always essential office supplies on hand.
· Filing and scanning of all documents as needed by each department and assist with the storage of EOY documents.
· Scheduling meetings, appointments, travel plans for the CEO and executives of the company. Confirming and setting reminders that all plans are in place as well.
· Assist with typing proposals and contracts for current and prospective clients.
· Assist with bi-weekly payroll, this includes verifying budgeted hours along with hours worked during each pay period.
· Contacting supervisors and area managers regarding any variances in scheduled hours.
· Assist employees with any technical issues related to our payroll/HR app.
Minimum requirements:
Associates degree preferred
Ability to read, write, speak fluently, and understand the English language and must be bilingual in Spanish.
Ability to interpret a variety of instructions provided in written and verbal form.
Excellent organizational skills.
Exceptional communication skills
Intermediate to advanced knowledge of all Microsoft Office, especially Word and Excel.
Able to multitask and prioritize
Highly self-moving, organized and detail-oriented
Work well with minimal supervision
Ability to maintain confidentiality
The shift for this position is Monday through Friday, 8:30am-5:00pm.
Compensation: $18.00-$21.00 per hour based on experience.Please note that this job description is not designed to cover or contain a complete list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $18.00 – $21.00 per hour
Dental insurance
Health insurance
Paid time off
Vision insurance
8 hour shift
Supplemental Pay:
Bonus pay
Ability to commute/relocate:
Rutherford, NJ 07070: Reliably commute or planning to relocate before starting work (Required)
Administrative Assistant: 5 years (Required)
Microsoft Excel: 3 years (Required)
Microsoft Word: 3 years (Required)
Receptionist: 5 years (Required)
Spanish (Required)
Work Location: One location

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