Administrative Assistant job vacancy in Johnson University – Jobs in Knoxville, TN 37998

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Job Details
Company Name :
Johnson University
Company Location :
Knoxville, TN 37998
Job Position :
Administrative Assistant
Job Category :
Jobs in California

Job Description :
Administrative Assistant for the School of Intercultural Studies:

The School of Intercultural Studies at Johnson University is seeking a full-time administrative assistant to assist the Dean and Director for the School of Intercultural Studies and the Online Undergraduate and MA programs. This individual would perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Please apply by submitting your resume, cover letter and three references to

Job Summary

The position of Administrative Assistant will assist the Dean and Director of the School of Intercultural Studies.

Administrative Support:

Develop strategies, and gather data, trends, and projections to aide in the SIS yearly budget in order to improve efficiency, productivity, and profit analysis for the school. Research, analyze information & processes, and develop effective strategies, with the help of the dean and program director.
Produce documents related to reports that help refine specific processes by analyzing current practices.
Send birthday cards to all SIS students.
Create and send Dean’s List certificates to online students.
Maintain a shared online calendar to reflect sessions, events, evaluations, etc.
Maintain an ongoing academic catalog revision file. Determine and communicate catalog updates with the assistant director of the institutional effectiveness & research office.
Register dean and program director for conferences, reserve hotel rooms, renew professional subscriptions, develop travel budget, and coordinate expenditures with the academic’s office.

Faculty and Part-Time Faculty Support:

Develop and maintain spreadsheets for faculty and part-time faculty teaching loads.
Determine overload pay for full-time faculty and issue contracts per term.
Create and administer part-time course development and teaching contracts per term and session.
Serve as liaison between part-time faculty and all other departments on campus.
Gather book lists for all online courses each session and put them on the e-Campus site.
Oversee collection of syllabi at the start of each session; forward all SIS online syllabi to the provost’s office each session.
Provide support to faculty and part-time faculty so that they can effectively fulfill their role at the university (e.g., function as a liaison with students and faculty when needed, follow up for textbook selections processes, etc.)
Collaborate with the program director to identify part-time faculty needs.

Support for Online Programs and Students:

Advise all students in the online undergraduate programs and graduate programs.
Send a welcome email to new students with information about Johnson University, SIS, course schedules, Sakai, who to contact at JU for various information, etc.
Coach and support students and potential students, and communicate with JU staff as needed regarding student needs.
Gather data, create, and maintain undergraduate and graduate online course schedules for students, dean, program director and other JU staff and departments.
Create and maintain program planning/guide sheets for each student. This aids in advising and determining course offerings and schedules.
Gather lists, determine budgets, and order online textbooks for all online SIS students for each session. Coordinate expenditures with the academic office.
Communicate regularly with the registrar, student accounts, and financial aid offices regarding the status of students.
Coordinate schedules, respond to advisee questions & issues and facilitate general business correspondence with Pioneer Bible Translators.

Knowledge and Skills Requirement:

Microsoft Word and Excel.
Interpersonal skills.
Strong writing and communication skills.


Bachelor’s degree.

Equal Employment Opportunity Employer:

Johnson University is a Christian university affiliated with Christian churches and churches of Christ. Its mission is to educate students on “Christian ministries and other strategic vocations framed by the Great Commission in order to extend the kingdom of God among all nations.” Accordingly, Johnson University seeks to hire and educate individuals who share its vision and core values to carry out that mission. Johnson University does not unlawfully discriminate in admissions, educational programs, or employment practices.

Johnson University does not discriminate on the basis of race, sex, color, national origin, age, veteran status, genetic information, political affiliation, or disability–if such disability may be accommodated without undue hardship—in the provision of educational opportunities, programs and activities, or employment opportunities and benefits, pursuant to the requirements of Title VI of the Civil Rights Act of 1964 and subsequent amendments to that act, Title IX of the Educational Amendments of 1972 and subsequent re-authorization of that act, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990 and subsequent amendments to that act.

The University, however, reserves the right under those provisions to make certain employment decisions on the basis of religion, marital status, or sex consistent with the University’s religious beliefs when establishing qualifications for certain positions. Further, as a Christian ministry, the University retains the right to select those who serve in ministerial positions, as that term has been defined by the courts in the context of the First Amendment to the United States Constitution, based on criteria established by the University without regard to Title VII, Title IX, or any other federal, state, or local law governing the employment relationship.

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